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Internship Coordinator

£27,000 gross, per annum
Closing date:

FIE is seeking a qualified and confident Internship Coordinator to join their Academic and Experiential Education Department.

Experiential Education (Internship Placement) Coordinator
London SW7 4ES (on site)
Full Time, Permanent
£27,000 gross per annum
To start ASAP or by 15 September

FIE: Foundation for International Education is an international educational organisation working in partnership with universities and colleges in the US to provide immersive study abroad programs for undergraduate students in London, Dublin, and Amman.

This position, within the Experiential Education Team, is responsible for organising the placement of international undergraduate students, mainly from the United States, into for-academic-credit, unpaid in-person, and remote internship experience opportunities.

The role includes networking and liaising with supervisors from a varied range of job sectors, primarily in London. This involves developing and maintaining relationships with employers, including communicating with site supervisors to set up the placements and interviews, monitoring during the placement, and requesting evaluations at the midpoint and end of the internship.

The role also requires regular contact with students, including email correspondence prior to arrival, presenting orientations, and advising students throughout their internship experience. This position is also responsible for conducting administrative tasks within the Academic and Experiential Education Department.  


  • Implementing each stage of the internship placement process for a set number of students
  • Carrying out operational duties according to internship procedures and meeting the relevant deadlines
  • Communicating with incoming students to assist with the presentation of CVs and other internship documents
  • Assisting with the shaping of student expectations
  • Matching student skills and objectives with workplace requirements
  • Liaising with London businesses and organisations to coordinate placements
  • Organising and conducting orientations and group informational sessions
  • Monitoring all aspects of student placements including dealing with difficulties
  • Conducting site visits to internship locations
  • Participating in interdepartmental committees

Administrative duties and responsibilities:

  • Maintaining effective communications with other members of staff, students and sites
  • Managing, reviewing, and organising departmental and student documents
  • Creating and updating database information for placement sites and students
  • Preparing informational spread sheets and recordkeeping documents
  • Creating and organising student informational packs with details of internships
  • Managing student records such as Placement Agreement Forms, timesheets etc.
  • Overseeing and following up with student and placement evaluations
  • Writing and sending group emails to students, site supervisors and partners
  • Attending team and company-wide meetings and note-taking when required
  • General administrative duties

Developmental duties and responsibilities:

  • Identifying, researching, and liaising with companies and organisations for potential placement opportunities
  • Representing FIE and its partners to companies and organisations
  • Helping review and edit handbooks and documents for internal and external use 
  • Writing and developing articles for the department newsletter
  • Assisting in the development of administrative systems to ensure operational reliability

About you:

  • An undergraduate degree or equivalent
  • Excellent organisational and administration skills with a high attention to detail
  • The ability to prioritise a complex workload in a busy office
  • Excellent communication skills
  • Ability to handle difficult and complex situations 
  • Confident and outgoing personality with a positive attitude
  • Ability to learn quickly and take initiative
  • A strong command of written and spoken English and a high-quality telephone manner
  • Excellent IT skills with a knowledge of MS Office package and databases


  • Experience of having studied and/or worked abroad 
  • An understanding of the international education sector, particularly in the US
  • Experience working with internship or work experience placements
  • Experience advising or counselling students
  • Strength in presenting in front of large groups of people
  • Working knowledge of London and its industries

How to apply for the role:

If you have the skills and experience required for this position, click “apply” today and check your inbox for an email providing more information on how to tailor your application and provide a cover letter.

Applications without a cover letter will not be considered.

You will be required to produce documents confirming the right to work in the UK. This position is not eligible for sponsorship under the Skilled Worker route.

No agencies please.

Other suitable experience includes Career Advisor, Career Counselling, Employability Advisor, Student Advisor, Internship Placement Coordinator