Ultima Legal Services has an exciting opportunity for a detail-orientated Administrative Assistant that is too good to miss! Joining us means being part of a workforce that truly values every member of the team!

Benefit from a competitive salary, flexible start and finishing times as well as accommodating remote working.

Administrative Assistant
Manchester, M1 3BR – remote working (candidates should be based in North West England as occasional office attendance may be required)

Full time (flexible starting and finishing times)
Permanent position
Salary from £23,000 per annum dependent on experience

Please Note: Applicants must be authorised to work in the UK

Ultima Legal Services has been a trusted name in expert witness services for over a decade. We collaborate with over 100 law firms, with over 40 years of legal sector experience.

Our current specialty is the provision of expert witness services for Housing conditions claims, both Civil claims under the Landlord and Tenant Act and Criminal claims under the Environmental Protection Act.

What’s on offer at Ultima Legal Services?

This is a fabulous opportunity to join a respected well-established provider of expert witness services to multiple clients.

As our new Administrative Assistant, you can also expect to receive the following:

Salary from £23,000 (Dependant on experience)
Flexible start and finish times
Full remote working – after an initial period of training
Annual salary review
25 days plus bank holidays
Day off on your birthday
Pension scheme with 6% employer contribution
Training, development, and support
Company sick pay
Cycle to work scheme

The role

The successful applicant will support Ultima Legal Services in the provision of expert reports to various solicitors dealing with Housing Disrepair claims.

Key responsibilities (not an exhaustive list):

Assist with daily administrative tasks
Liaising with solicitors, surveyors, and tenants regarding all aspects of expert witness report provision e.g. booking time/date of visits, receiving reports, providing to instructing solicitors, and dealing with any queries they may have with the reports
Prepare routine letters and other communications using a case management system (Pipedrive)
Handle confidential information with the utmost discretion
Dealing with account issues using Xero
Carry out other duties, as and when required, to assist in the smooth running of the business

The successful applicant:

To excel in this role, you should be well organised and a good communicator both written and verbal with a good telephone manner. You must be IT literate with a working knowledge of MS Office applications, and Xero.

You will also have:

Preferably office experience
Experience using a case management system
Experience using Xero accounting software (not essential but would be an advantage)

If the above sounds like you, we would love to know even more about you – don’t hesitate to apply!

How to apply for the role:

If you have the skills and experience required for this position, click “apply” today and check your inbox for an email providing more information on how to tailor your application and provide a cover letter or any supporting documents.

You must be authorised to work in the UK. No agencies please.

Other suitable skills and experience include Office Administrator, Legal Secretary, Legal Assistant, Executive Assistant, Administrative Assistant, Operations Assistant, Office Coordinator, Client Services, Legal Receptionist, Administrative Support.