A fantastic opportunity for an organised Administrative Assistant to support a respected charity in Preston, providing vital office, HR and communications support within a welcoming community environment.

Administrative Assistant
Preston, PR1 6QH

18 hours per week
Fixed term contract to 31st March 2027 (with potential extension subject to funding)
£12.21 or national minimum wage

Please Note: Applicants must be authorised to work in the UK

Our client is a well-established grassroots charity with over 33 years of experience supporting BAME communities across Preston. PMF provides free, accessible and culturally sensitive services for individuals facing socio-economic, educational and health inequalities.

The Role

We are seeking a proactive and highly organised Administrative Assistant to join our growing charity organisation. This role is ideal for someone looking to start or develop a career within a supportive office environment while contributing to impactful community work.

Key responsibilities:

Provide administrative support across HR, finance and office operations
Assist with organising events, logistics, bookings and day-to-day coordination
Prepare documents, reports, presentations and maintain accurate filing systems
Support procurement, stock monitoring, ordering supplies and invoice processing
Manage front desk duties including calls, visitor greetings and appointment scheduling
Maintain compliance records such as DBS checks, safeguarding training and right-to-work documents
Support onboarding processes and ensure paperwork is completed and filed correctly
Assist with volunteer records, rotas, schedules and service continuity
Update the PMF website and support social media and marketing communications
Handle sensitive information confidentially in line with GDPR requirements

The ideal candidate

We are looking for an enthusiastic and reliable individual with strong organisational skills and a professional approach. You will enjoy working as part of a team while also being confident using your own initiative. About you:

Strong administration and organisational skills with attention to detail
Confident communication skills, both written and verbal
Ability to manage records, schedules and multiple priorities effectively
IT literacy including Microsoft Office and digital systems (as you will be updating our social media platforms and website)
Professional, discreet and able to handle confidential information
Willingness to support charity events, evening or weekend activities when required
Commitment to safeguarding, equality, diversity and inclusion

Benefits:

Personal development and training opportunities
Contributory pension scheme
Flexible working approach with TOIL for evening/weekend support
Opportunity to work in a respected community-led organisation making a real difference

How to apply for the role:

If you have the skills and experience required for this position, click “apply” today and check your inbox for an email providing more information on how to complete your application and provide any other supporting documents.

You must be authorised to work in the UK. No agencies please.

Other suitable skills and experience include Office Administrator, Reception Administrator, Clerical Assistant, Charity Administrator, HR Assistant, Finance Administrator, Support Services Assistant, Business Support Officer, Volunteer Coordinator Assistant, Administrative Officer