Join our growing team as an Executive Assistant, supporting our Operations & Finance Manager in a varied role where no two days are the same. Develop your career with a well-established, innovative company.

Executive Assistant to the Operations & Finance Manager
Role split between Coalville, LE67 and Coventry CV2

Full time, permanent position
Competitive salary + excellent benefits

Please Note: Applicants must be authorised to work in the UK

Avansys LLP is the brand owner of Fixfire®, Leading Edge Products & Electrospa and provides

Life & Property Protection and innovative products for the built environment. With offices in Coventry (West Midlands) and Coalville (East Midlands) Fixfire® serves an established customer base operating across a diverse range of industries and environments. The business is on a strong growth trajectory and achieves success through innovation and offering solutions that are often different and better than the competition.

Clients range from SMEs through to FTSE100 companies, and cover systems such as Fire Alarms, Access Control, CCTV and Nurse Call systems.

The Role

This exciting opportunity is perfect for a highly organised and proactive Executive Assistant who thrives in a fast-paced environment. You’ll play a vital part in ensuring the smooth operation of our business by supporting the Operations & Finance Manager across administration, compliance, HR, and office management.

Key Responsibilities:

Manage the Operations & Finance Manager’s diary, meetings, and appointments
Prepare agendas, take minutes, and track follow-up actions
Act as liaison with internal and external stakeholders
Oversee day-to-day office operations and coordinate with suppliers and contractors
Maintain accurate asset registers, including IT, vehicles, and equipment
Support procurement and inventory management
Assist with compliance documentation (PQQs, ISO, BAFE audits)
Help implement health & safety processes across both sites
Provide confidential HR support, including onboarding and secure record-keeping
Draft reports, correspondence, and presentations; coordinate company events

Benefits

At Fixfire®, your contribution is valued, and you’ll enjoy a rewarding package including:

Competitive remuneration
Your birthday as an extra day’s holiday
Ongoing training and development opportunities
Opportunities to make a real difference with your ideas
A varied, rewarding role where every day is different
Working with a company established for nearly 50 years
A supportive environment where you’re more than just a number

The Ideal Candidate

We are looking for a professional, detail-oriented individual who can manage multiple tasks while maintaining confidentiality and accuracy. You will be approachable, proactive, and driven to make an impact. About you:

Proven experience as an Executive Assistant, Office Manager, or similar
Excellent organisational and time-management skills
Strong written and verbal communication skills (in person, phone, email, and MS Teams)
High levels of integrity and discretion when handling sensitive information
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience in compliance documentation or external audits

Desirable skills include:

Facilities or asset management experience
Familiarity with HR and health & safety processes
Knowledge of finance or operations functions

This is your chance to take on a vital support role in a respected and growing company. If you’re ready to thrive in a diverse, fast-moving environment, we’d love to hear from you.

How to apply for the role:

If you have the skills and experience required for this position, click “apply” today and check your inbox for an email providing more information on how to complete your application and provide any other supporting documents.

You must be authorised to work in the UK. No agencies please.

Other suitable skills and experience include Personal Assistant, Office Manager, Business Support Executive, Team Administrator, Senior Administrator, Compliance Assistant, Facilities Coordinator, HR Administrator, Operations Coordinator, Project Support Officer